Description
Vending Machine Business Tracker for Excel and Google Sheets
See which machines make money, when each one pays for itself and exactly what you owe every location. Built for vending operators running 1 to 50 snack, drink, combo, healthy or micro market machines.
What you get
- Machines: every machine with its location, cost and commission. Sales, product cost, commission, card fees, machine expenses, net profit, net per month, lifetime profit, % paid back, months to payback, last visit and next service fill in by themselves.
- Visits: one row per service visit with cash collected, card sales, refunds and miles. Card fees, location commission, restock cost and profit calculate for you.
- Restock: what you loaded into each machine. Cost and sales value come from your product list.
- Products: case cost, units per case and vend price. Cost per item, profit per vend, margin and units loaded this year.
- Commissions: pick a month and get a ready-to-send statement of every location’s sales and the commission due.
- ROI Calculator: test a new machine or location before you buy: monthly profit, payback months, first-year ROI, break-even vends per day and a what-if table for slower or busier traffic.
- Dashboard: sales, net profit, margin, product cost %, active machines, net per machine per month, commission paid and service due, with a monthly chart, machine leaderboard, top products and sales by location type.
- Expenses and Settings: fuel, insurance, storage, card readers and repairs, charged to a machine or the whole business; mileage rate, default commission, card fee and your payback and profit targets.
Details
- Up to 50 machines, 3,000 visits, 6,000 restock lines and 100 products.
- Two files: one with example data so you can see it working, and a blank one to start fresh.
- Format: .xlsx for Microsoft Excel 2016+ and Excel 365. Opens in Google Sheets.
- No macros, no subscription, nothing locked. Instant download after payment.
- Every total is checked against independent calculations before release.
Want to test a location first? Use the free vending machine profit calculator. Need it set up for your route? Ask us for a custom version.
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