Employee Schedule Template (Free Excel)
A free Excel weekly shift schedule. Enter each employee shift times and see weekly hours, labor cost and staffing per day.
Download the free Excel template (.xlsx)
Free. No email or sign-up needed. One Excel file, 2 sheets.
What is inside the employee schedule template
| Sheet | What it does |
|---|---|
| Schedule | 20 employee rows by 7 days with In and Out times, hourly rate and break hours. Weekly hours, labor cost and staff on shift per day calculate automatically. |
| Read me | Short instructions. |
Yellow cells are for your own numbers and text. Green cells calculate by themselves, so do not type over them. Sample data is included so you can see how it works, then replace it with your own.
How to use it
- Download the file and open it in Excel 2010 or later. It also opens in Google Sheets and LibreOffice.
- Replace the sample data in the yellow cells with your own.
- Read the totals and results that update automatically.
- Save a copy for each month, project or client, or print it from File > Print.
The template is free to use and edit. If you want a version built around your own process, with your branding, extra sheets or automation, tell us what you need.
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Frequently asked questions
How do I make a work schedule in Excel?
List staff down the side, enter In and Out times for each day and leave blank when someone is off. Hours and cost add up automatically.
Does it calculate labor cost?
Yes. It multiplies weekly hours by each hourly rate and totals the cost.
How do I handle breaks?
Set unpaid break hours per day in the Break column. They are subtracted from each shift.
Can I use it for overnight shifts?
Shifts that cross midnight need an end time after 24:00 in a separate row or split into two days.
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