Estimate Template (Free Excel)
A free job estimate template. Price labor hours and materials with markup and contingency and see your margin.
Download the free Excel template (.xlsx)
Free. No email or sign-up needed. One Excel file, 2 sheets.
What is inside the estimate template
| Sheet | What it does |
|---|---|
| Estimate | Labor rate, material markup, contingency and tax settings, then up to 20 tasks. Prices, subtotal, contingency, tax, total, your cost and gross margin calculate automatically. |
| Read me | Short instructions. |
Yellow cells are for your own numbers and text. Green cells calculate by themselves, so do not type over them. Sample data is included so you can see how it works, then replace it with your own.
How to use it
- Download the file and open it in Excel 2010 or later. It also opens in Google Sheets and LibreOffice.
- Replace the sample data in the yellow cells with your own.
- Read the totals and results that update automatically.
- Save a copy for each month, project or client, or print it from File > Print.
The template is free to use and edit. If you want a version built around your own process, with your branding, extra sheets or automation, tell us what you need.
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Frequently asked questions
How do I write a job estimate?
List labor hours and materials, apply your rates and markup, add a contingency and tax.
What markup should I use on materials?
Many contractors use 10 to 25 percent to cover handling and risk.
What is contingency?
An allowance, often 5 to 10 percent, for unexpected costs.
Is an estimate binding?
Usually not. A quote or contract is binding. State this clearly to the customer.
Need a custom spreadsheet built for your business?
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