Work Order Template (Free Excel)
A free work order form for maintenance and repair jobs. Record the task, labor, parts and totals and print it for signature.
Download the free Excel template (.xlsx)
Free. No email or sign-up needed. One Excel file, 2 sheets.
What is inside the work order template
| Sheet | What it does |
|---|---|
| Work order | Work order number, dates, status and priority drop-downs, job description, labor and parts tables, totals and signature lines. |
| Read me | Short instructions. |
Yellow cells are for your own numbers and text. Green cells calculate by themselves, so do not type over them. Sample data is included so you can see how it works, then replace it with your own.
How to use it
- Download the file and open it in Excel 2010 or later. It also opens in Google Sheets and LibreOffice.
- Replace the sample data in the yellow cells with your own.
- Read the totals and results that update automatically.
- Save a copy for each month, project or client, or print it from File > Print.
The template is free to use and edit. If you want a version built around your own process, with your branding, extra sheets or automation, tell us what you need.
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Frequently asked questions
What is a work order?
A document that describes work to be done, who will do it and the cost.
What should it include?
Customer, location, description, assignee, priority, dates, labor, parts and total.
Work order vs invoice?
A work order authorises and records the work. An invoice asks for payment.
Can I print it?
Yes, with signature lines at the bottom.
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