Sign-In Sheet Template (Excel)

What is in this template

One sheet called Sign In plus a How to use tab. It suits meetings, workshops, classes, visitor desks, volunteer events and small offices.

Sign In

Enter the event or purpose, the date and the location. The table has 40 rows with columns for name, company or team, time in, time out, hours on site and a signature. Hours on site is time out minus time in, shown in hours. Under the table you get the number of people signed in, the number still signed in with no time out and the average hours on site. The sheet prints on a single portrait page with room for handwritten signatures.

How to use

Steps with a link back to the sheet.

The sample data

The sample is a team workshop on September 14, 2027 with five made-up people. Ana Rivera was on site for 3.17 hours, Ben Carter for 3 hours, Chloe Zhang for 2.5 hours and Eli Brown for 0.75 hours. Dev Mehta has no time out yet, so one person is shown as still signed in. The average is 2.35 hours.

How to use it

1. Type the event, date and location.
2. Print the sheet and put it at the entrance, or share the file and fill it in on screen.
3. Each person adds their name, team and time in.
4. Add the time out when they leave.
5. Review the counts and keep the sheet as your record.

Tips

• Use clock times such as 9:00 or 14:30 so hours work out correctly.
• If an event runs past midnight, the hours formula will need adjusting.
• Leave the signature column blank on screen. It is for printed copies.
• Collect only the information you need, and store sign-in sheets safely.

Frequently asked questions

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